CEAT Downloadable Forms

ATTENTION: Due to the High Volume of Emails, please follow up your submitted form/s after 5-working days from the day of submission. Unless very urgent. Thank you

Instructions (Regular Processing):

Step 1: Fill-out the form’s fields Legibly

Step 2: Have it signed by your adviser

Step 3: Submit the accomplish form to OCS for approval of the College Secretary

NOTE: Get your copy at CEAT-OCS.

Instructions (Online Processing):

Step 1: Fill-out the form’s fields Legibly

Step 2: Forward soft copy to your Adviser to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at NEW GE Elective Plan of Study Form Submission with File Name: Application of GEElectivePlanofStudy-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail.

Online Form

Instructions (Online Processing):

Step 1: Fill-out the form’s fields Legibly up to letter D

Step 2: Forward soft copy to your Adviser & Dept. Chair to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: Application of POCW-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail.

Online Form

Instructions (Online Processing):

Reminder: Rename the file as Degree_StudentNumber_LastName, FirstName (e.g. BSCE_202012345_DelaCruz, Juan)

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Submit the form via CEAT Students Forms Submissions

Online Form

Instructions (Regular Processing):

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Must be signed by the Adviser and Dept. Chair

Step 3: Submit to CEAT-OCS for verification and signing of the College Secretary

NOTE: Get a copy of your approved revision of GE Plan. If the approved course is a required course, please use the substitution form (you may submit the form if the proposed changed course is already passed).

Instructions (Online Processing):

Step 1: Fill-out the form’s fields Legibly

Step 2: Forward soft copy to your Adviser & Dept. Chair to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: RevPOCW-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail.

Online Form

Instructions (Online Processing):

Step 1: Submit letter of intent addressed to CEAT Dean Dr. Rossana Marie C. Amongo, noted by parent/s, registration adviser and department chair of your present college.

Step 2: Attached TCG (all) for evaluation. If the current semester of TCG is not yet available, submit a clear copy of screenshot of SAIS grades.

Step 3: Submit the letter via Shifting-In Requirements Submissions


Minimum Requirements:

1. At least 30 units earned

2. With Over All GWA (General Weighted Average) – 2.50 or better

3. Grades in Physical Sciences – 2.00 or better (Math, Physics, Chemistry etc.)


Checklist for Shifting (submit once request for admission has been approved)

♦ Approved application for shifting (attached form)

♦ College Clearance (from previous college secretary’s office)

♦ GE Plan of Course Work (downloadable in this website)

♦ Certificate of Good Moral (from previous college secretary’s office)

♦ Certificate of not under contract (from previous college secretary’s office)

♦ Substitution of courses (if any) (downloadable in this website)

♦ List of courses to be credited (indicate which courses taken will be credited in the new program or will be extra courses)

♦ True copy of grades (all semesters) purpose: for permanent record of CEAT

Step 1: Download application form

Step 2: Attach proof of income (ITR or Certificate of Indigency or Payslip or Utility Bills). Merge this proof with the form as one pdf file.

Step 3: Submit form via CEAT Students Forms Submissions

Merge into one pdf file the following requirements

Step 1: Accomplish application form

Step 2: Attach Form 5 or screenshot of SAIS enrolled courses.

Step 3: Certificate of scholastic standing from OCS.

Step 4: Submit form via CEAT Students Forms Submissions

Step 1: Download application form

Step 2: Attach proof of income (ITR or Certificate of Indigency or Payslip or Utility Bills). Merge this proof with the form as one pdf file.

Step 3: Submit form via CEAT Students Forms Submissions

Merge into one pdf file the following requirements

Step 1: Accomplish application form

Step 2: Attach Form 5 or screenshot of SAIS enrolled courses and thesis outline approval sheet.

Step 3: Submit form via CEAT Students Forms Submissions

Step 1: Download application form

Step 2: Attach proof of income (ITR or Certificate of Indigency or Payslip or Utility Bills). Merge this proof with the form as one pdf file.

Step 3: Submit form via CEAT Students Forms Submissions

CEAT College Clearance Application Form for Graduates (Online Processing):

Please accomplish the form via CEAT College Clearance Online Application Form For Graduates to request college clearance. Instructions regarding requirements of different offices will be posted soon.

This form is applicable only to graduates. Another form should be used by students who did not finish the degree program: CEAT College Clearance Application Form for Non-Graduates. Please check the post below.

Kindly use your UP account in answering the form.


CEAT College Clearance Application Form for Non-Graduates (Online Processing):

Please accomplish the form via CEAT College Clearance Online Application Form For Non-Graduates to request college and university clearance. Instructions regarding requirements of different offices will be posted soon.

If you are a graduate of CEAT, this form is not for you. Please accomplish instead CEAT College Clearance Application Form for Graduates. Check the post above.

Kindly use your UP account in answering the form.

Reminder: Rename the file as Degree_StudentNumber_LastName, FirstName (e.g. BSCE_202012345_DelaCruz, Juan)

All CEAT NEW FRESHMAN should accomplish this form. The last question will ask you to upload Data Privacy Consent Form which can be downloaded using this link Data Privacy Form. Please use your UP Mail Account.

CEAT NEW FRESHMAN INFORMATION SHEET

Instructions (Online Processing):

Step 1: Fill out the form’s fields

Step 2: Send the accomplished form to the respective department/s

NOTE:

Required Course (for UPLB courses)

Equivalent Course (for other UP courses)

One form One Department only. If multiple courses with different departments, accomplish another form.

Online Form

From LOA Instructions (Online Processing):

1. Email Ms. Merilyn Tonio at metonio@up.edu.ph your intention of returning from LOA.

2. If the reason for LOA is due to medical condition, please send a medical certificate stating that you are “Fit to Enroll”

3. Ms. Lyn will send you a certificate of returnee.

4. Fill out the form legibly .

5. Send it back to Ms. Lyn’s email for the approval of the College Secretary.

From AWOL Instructions (Online Processing):

1. Email Ms. Merilyn Tonio at metonio@up.edu.ph your intention of returning from AWOL.

2. Pay the AWOL fee of 225php at the Cashier’s office and send the official receipt to Ms. Lyn’s email.

3. Ms. Lyn will send you a certificate of returnee.

4. Fill out the form legibly .

5. Send it back to Ms. Lyn for the approval of the College Secretary.

*DO NOT SEND duplicate copy NOR RESEND Final Copy

*PDF File Format ONLY

*If the course has a lecture and laboratory (i.e. FPPS AB2C) but are not prerequisite of any course (lec or lab), just submit COI with laboratory instructor’s signature (i.e. FPPS 183 AB2C)

Instructions (Regular Processing):

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Must be signed by the Instructor

Step 3: Submit to CEAT-OCS the secretary’s copy for recording

Instructions (Online Processing):

Step 1: Fill out the form’s fields

Step 2: Have it signed by the instructor (E-signature is acceptable)

Step 3: Rename the file as StudentNumber_SubjectSection_Last Name,First Name (e.g. 201412345_ENSC26Y1L_Dela Cruz, Juan)

Step 4: Send the accomplished form in CEAT Students Forms Submissions

For CEM courses that require COI (MGT 101, MGT 111, etc.), please submit signed COI to BOTH CEAT-OCS and CEM (to the email address of the department offering the course). Submit CEAT OCS copy to the link in Step 4 and CEM copy via https://forms.gle/ueF2YSHNXVXjtFUJ6.

DAAE: daae.uplb@up.edu.ph <br/ >DAME: dame.uplb@up.edu.ph

DE: econ.uplb@up.edu.ph

ICOPED: icoped.uplb@up.edu.ph

For CFNR courses that require COI (FPPS 183 etc.), please submit signed COI to BOTH CEAT-OCS and CFNR-OCS. Submit CEAT OCS copy to the link in Step 4. Submit CFNR-OCS copy to cfnr_ocs.uplb@up.edu.ph

For CAFS courses that require COI (HORT 180 etc.), please submit signed COI to BOTH CEAT-OCS and CAFS-OCS. Submit CEAT OCS copy to the link in Step 4. Submit CAFS-OCS copy to cafs_ocs.uplb@up.edu.ph

For follow up of COI of non-CEAT courses, please contact the concerned OCS or offering unit.

NOTE: Make sure that the course indicated in this form must be the pre-requisite. This form should not be used in Thesis/SP.

Online Form

Instructions (Regular Processing):

*Accomplish Application of Plan of Course Work (if not yet applied)

*If your submitting COI from Thesis to Practicum (v/v), accomplish Application for Revision in the Approved Plan of Study

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Must be signed by the Instructor

Step 3: Submit to CEAT-OCS the secretary’s copy for checking and signing of the College Secretary

Instructions (Online Processing):

Step 1: Fill out the form’s fields

Step 2: Have it signed by the instructor (E-signature is acceptable)

Step 3: Rename the file as StudentNumber_SubjectSection_Last Name,First Name (e.g. 201412345_CE200C3_Dela Cruz, Juan)

Step 4: Send the accomplished form in CEAT Students Forms Submissions

Online Form

Step 1: Make a letter of intent addressed to the Dean. Indicate the reason for dropping. (Letter must be approved by Adviser and Instructor) (Note: If non-satisfaction of prerequisite is your reason for dropping, please proceed to step #2, no need to make a letter).

Step 2: Download the dropping form.

Step 3: Fillout the form. Have it signed by your instructor and adviser. E-signatures will be accepted at the moment.

Step 4: Submit the form and letter in 1 PDF file via the CEAT Students Forms Submissions.

Step 5: Please expect the form signed by the college secretary to be sent back to you within three working days.

Step 6: Payment is 10php per unit.

For the Payment Procedures, please see and follow Payment for TCG and other Certifications

WHEN: March 24, 2022 (Thursday) until April 7, 2022 (Thursday)

1. ALL students must confirm their enrollment for Second Semester 2021-2022 using the link below. Use your UP-mail account in answering the form (including Residency students).

Confirmation link: https://forms.gle/4ESSpVKFPyLVtJx27

2. For Non-Payee Students, please send an email to OCS staff to claim your Form 5. Refer to the email format below.

3. For Payee Students, don’t forget to attach a copy of your PAID Form 5.

4. Please check your Form 5 if it matches the courses/section you are attending.

Email Format

For Second Semester 2021-2022 Form 5 request, please send the following information:

Subject: Second Semester 2021-2022 F5 Request

Name:

Student Number:

Degree Program:

Send information to the following OCS staff:

BSABE – aadejesus3@up.edu.ph

BSCE – rldechavez@up.edu.ph

BSChE – asvaldez4@up.edu.ph

BSEE – metonio@up.edu.ph

BSIE/BSME – sslimjap@up.edu.ph

NOTE: After the deadline, UNCLAIMED/UNPAID Form 5 will be forwarded to OUR-SAIS Team for deletion of your enrollment.

Step 1: Login to your SAIS Account

Step 2: Follow the Navigational Path: Main Menu -> Self Service -> Student Center

Step 3: Go to SEARCH

Step 4: Type RESIDNCE next to Select Subject button

Step 5: Click SEARCH

Step 6: Click SELECT CLASS under section UGRD-IND

Step 7: Click NEXT

Step 8: Click PROCEED TO STEP 2 OF 3

Step 9: Click FINISH ENROLLING

NOTE: If Paying, Pay immediately after successfully enrolling RESIDENCY. Payment is Php 40.00.

Instructions (Online Processing):

Send an email request to the following email addresses:

ALL CERTIFICATION (except for Certification of Graduation, request this certificate to OUR) – metonio@up.edu.ph

For TCG Request:

BSABE/BSME – aadejesus3@up.edu.ph

BSCE – rldechavez@up.edu.ph

BSChE – asvaldez4@up.edu.ph

BSEE – metonio@up.edu.ph

BSIE – sslimjap@up.edu.ph


For Email template

   

Student Number:

Name:

Course:

Request (TCG/Certification):

Semester/s (of TCG):

Purpose:

Follow up if not received within 3-5 working days.

Instructions (Online Processing):

Step 1: Get a medical certificate from UHS. If you opted to consult a private physician, secure medical certificate and submit it to UHS for validation. (Note: The Medical Certificate must have an official stamp/seal of UHS)

Step 2: Email your medical certificate to ceat_ocs.uplb@up.edu.ph to get an excuse slip.

Step 3: Fill out the form, state only the dates and classes missed then send it back to OCS.

Step 4: Once you received the approved excuse slip, send it to your Professor to seek his or her approval.

Step 5: After all the concerned Professors have signed the form, return the accomplished form to OCS for our file.

NOTE: For death of immediate family member, please send a death certificate to our email.

Instructions (Online Processing):

1. Make a letter of intent addressed to the Dean. Indicate the reason for applying Leave of Absence. If medical reason, please attach a medical certificate.

2. Have it signed by registration adviser and parents (attach valid ID).

3. Email your letter to metonio@up.edu.ph for approval of the College Secretary.

4. Once approved, the Ms. Lyn will send a LOA form.

5. Fill out the form legibly.

6. If enrolled, indicate all the courses enrolled and have it signed and evaluated by the faculty-in-charge
If not enrolled, indicate “NOT ENROLLED”.

7. Send the form to the offices that requires signature.

8. Pay the LOA fee of 150php at the Cashier’s office. (Not Urgent, you may pay later once convenient)

9. Send the LOA form together with the official receipt (if available) at metonio@up.edu.ph for the approval of the College Secretary.

Instructions (Regular Processing):

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Must be signed by the Student, Adviser, Dept. Chair, Farm/Agency and the Dean

Step 3: Submit a copy to CEAT-OCS for recording

Instructions (Online Processing):

Step 1: Fill out the form’s fields

Step 2: Have it signed by the Adviser, Dept. Chair, Dean & Farm/Agency/Company (E-signature is acceptable)

Step 3: Rename the file as MOU_Juan Dela Cruz

Step 4 : Send the accomplished form with a copy a accident insurance at CEAT Students Forms Submissions with File Name: MOU-Last Name-First Name.

NOTE: Reproduce the original copy in triplicate (Original – OCS, Duplicate – Dept. Chair, Triplicate – Farm/Agency, keep the fourth copy).

Attachment for Practicum
Attachment for Internship

Instructions (Online Processing):

Reminder: Rename the file as Degree_StudentNumber_LastName, FirstName (e.g. BSCE_202012345_DelaCruz, Juan)

Step 1: Starting on February 21, 2022 (Monday) until March 04, 2022 (Friday), download a copy of the Modified Form 26 (Change of Matriculation form). Accomplish the form (current semester and year, name, degree, SAIS no, student no, subject, units, section, prerequisite(s), student’s signature, and name of academic adviser).

Step 2: Submit the form online to CEAT OCS using the google form with format Degree_StudentNumber_LastName, FirstName (e.g. BSCE_202012345_DelaCruz, Juan) via CEAT Students Forms Submissions for counterchecking of courses to be added (if prerequisites /co-requisites are satisfied). CEAT OCS staff will attach e-signature for approved courses.

Step 3: CEAT OCS will send back the form to the student, who will seek the e-signature of the instructor(s) concerned for approval of courses to enroll for the semester.

Step 4: The instructor(s) will put in the e-signature(s) corresponding to the course to be enrolled and will return the signed Modified Form 26 to the student.

Step 5: The student will request the e-signature of the adviser who will countercheck the entries in the Modified Form 26.

Step 6: The student will send the form as follows (ACCOMPLISHED FORM):

a. For CAS courses, send to CAS Registration Committee (cc: assigned CEAT-OCS Staff)

b. For FPPS 183, send to FPPS 183 Registration Committee (cc: assigned CEAT-OCS Staff)

c. For CEM courses, Have it signed by the faculty-in-charge of the course then by the Department Chair where the subject is being offered (e-signature is permitted). Please send the form to the email address of the department offering the course. (cc: assigned CEAT-OCS Staff)

DAAE: daae.uplb@up.edu.ph

DAME: dame.uplb@up.edu.ph

DE: econ.uplb@up.edu.ph

ICOPED: icoped.uplb@up.edu.ph

Send the duly accomplished COI form through this link: https://forms.gle/ueF2YSHNXVXjtFUJ6

d. For Non-CEAT courses other than CAS, CEM and FPPS 183, send to the OCS of the college offering the course (cc: assigned CEAT-OCS Staff)

e. For CEAT courses, send to the Registration Committee Member (cc: assigned CEAT-OCS Staff) of the unit offering the course who will tag/provide class permission via SAIS. The Office / Reg Com Member will acknowledge the submitted Form 26.

Step 7: The student will access respective SAIS account and make the necessary changes to encode additional courses and/or remove cancelled courses, if any.

FOR PAYEE STUDENTS ONLY

Step 8: Settle matriculation fees using payment option preferred:

a. If payment is made through bank deposit, secure a machine-validated copy of the deposit slip and proceed to Window 10 or 11 of the OUR for posting of payment.

Or send a scanned copy of your deposit slip to records_our.uplb@up.edu.ph for posting. Claim the Form 5 as proof of enrollment from Window 10 or 11, OUR during business hours.

b. If payment is made by e-payment, print out copy of the debit confirmation slip and present to Window 10 or 11 of the OUR to secure copy of the Form 5. Or send a scanned copy of your debit confirmation slip to records_our.uplb@up.edu.ph for posting. Claim the Form 5 as proof of enrollment from Window 10 or 11, OUR during business hours.

NOTE: After tagging, enroll your course/s indicated in this form. Do not forget to Finish Enroll. In case of enrollment problem, immediately consult the assigned CEAT-OCS staff per degree program.

BSABE/BSIE/BSME – sslimjap@up.edu.ph (Ms. Sheila Limjap)

BSCE – rldechavez@up.edu.ph (Mr. Reydel De Chavez)

BSChE – asvaldez4@up.edu.ph (Mr. Andrew Valdez)

BSEE – metonio@up.edu.ph (Ms. Lyn Tonio)

Online Form

Instructions (Online Processing):

*Prepare Plan of Study as an Attachment

*Attachments and Overload Permit form must be in one PDF file

Step 1: Fill-out the form’s fields Legibly

Step 2: Forward soft copy to your Adviser to affix e-signature

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: OverloadPermit-Last Name-First Name.

NOTE: Once approved, we will send you a copy via your UP mail.

Online Form

Online Payment of Graduation Fee thru Link.biz Portal

Instructions for the Student:

1. Visit the Landbank Link.BizPortal https://www.lbp-eservices.com/egps/portal/index.jsp

2. Click the “PAY NOW” button.

3. Then, in Merchant Merchant, select “U” and look for University of the Philippines Los Banos.

4. Click “Continue”.

5. Select Transaction Type (In a drop down list select:  Graduation fee)

6. Select desired Payment Option (Cash or Landbank/ATM).

7. Supply the necessary details required for the transactions:

In field “Reference No.” enter 9310800

In field “Amount” enter 300.00

Review details before finalizing your transaction.

8. Click “Submit” and wait for further instructions.

9. Email a copy of the proof of payment to College Secretary Office.

Instructions for the Staff of College Secretary’s Office:

1. Send the above online payment instruction to the student who need to pay the Graduation Fee.

2. After payment, the student must submit thru email, a copy of the Landbank transaction receipt/proof of payment to the College Secretary’s Office(CSO) for the verification and processing of their clearance.

3. Provide the Cashier’s Office thru Mr. HenryL. Benzon (hlbenzon@up.edu.ph) the CSO email address to send a summary report of graduation fee payments received from students. The report will be send to the respective Colleges on a daily basis.

4. The CSO staff will check the report if all payments are correct and have account codes. H/she will have to save the excel file for monitoring and future references.

Other requested Documents from the College Secretary:

(TCG and Certifications)

1. Go to this link : https://www.lbp-eservices.com/egps/portal/index.jsp

2. Press “PAY NOW” button.

3. Then, in Merchant Merchant, select “U” and look for University of the Philippines Los Banos.

4. Click “Continue”.

5. Select Transaction Type (In a drop down list select:  College Fees)

6. Select desired Payment Option (Cash or Landbank/ATM).

7. Supply the necessary details required for the transactions:

In field “Purpose of payment” indicate the document you are requesting such as TCG, Certification, and the likes

In field “Reference No.” enter the College Code 9301032

In field “College/Code” enter your College CEAT

8. Click “Submit” and wait for further instructions.

9. Email a copy of the proof of payment to College Secretary Office.

NOTE: To the staff of CSO, please indicate the corresponding account code for each document, if with different accounts. If one account only, please edit the instruction before sending to the student.

Instructions for the Staff of College Secretary’s Office:

1. The student will request the documents thru email.

2. Staff of CSO will send the procedure/instruction for online payment and the corresponding amount to be paid by the student.

3. After payment, the student must submit, thru email, the copy of the Landbank transaction receipt/ proof of payment to the College Secretary’s Office (CSO) for the processing and sending the requested document(s) to the student.

4. Provide the Cashier’s Office (Mr. Henry Bezon) the CSO email address to send a summary report of TCG and other Certifications payments received from respective students. The report will be send to respective Colleges on a daily basis. Mr. Benzon’s email address is hlbenzon@up.edu.ph

5. The CSO staff will check the report if all payments are correct and have account codes. S/he will save the excel file for monitoring and future reference.

A. Payment through e-Payment of Land Bank, (through Liz.Biz Portal using Land Bank debit account or Cash Payment)

1. Go to Land Bank website or to this link : https://www.lbp-eservices.com/egps/portal/index.jsp

2. Click “Liz.Biz Portal”.

3. Click “Pay Now”.

4. Click letter ‘U” and look for the University of the Philippines Los Banos.

5. Click “continue”.

6. At the transaction type, a dropdown selection will appear, choose “Matriculation”.

7. Fill up the required fields in the displayed information.

8. Click “Submit” and follow further instruction for the payment details.

9. Submit a photocopy (if physically available, otherwise, scanned copy) of the payment confirmation slip of Landbank Link.Biz Portal to OUR (records_our.uplb@up.edu.ph) and secure copy of the Form 5.

Under the (Old) 5-year Curriculum:

1. Please be advised that we implement Old Curriculum, Old Prerequisite. Students should follow the (old) prerequisite of their courses.

2. If the course number of the old course is revised due to shift to new curriculum and the department advised the students to take this course with different course number, the reckoning of prerequisite is based on “old curriculum, old prerequisite; new curriculum, new prerequisite”. Upon passing, the student should accomplish a substitution form in order to credit the new course. Note that the new course should have same number of units (or more).

3. If the old course is not available and the student is advised to take a substitute  (not just a simple revision) course, kindly consult CEAT OCS, adviser, or unit regarding the prerequisite. The student should pass both the prerequisites of the new (substitute) and old course. Note that the substitute course should have same number of units (or more).

Reminders Regarding Pandemic:

1. Students who incurred DFG in SS1920 may take the next course. If the student is graded DRP in SS1920, the student should retake the course and not allowed to take the next course without waiver. Note that a student who retakes a course with DFG should ask his previous instructor for a grade DRP prior to retaking the course.

2. Students who incurred INC in FS2021 may take the next course. However, if the student retakes the course, this means that the right to complete the INC in FS2021 is waived and the INC is deemed inactive. The student is advised not to take the next course, unless a waiver is secured. Note that an INC in semesters other than FS2021 does not allow the students to take the next course.

Common Prerequisite Issues

1. Required standing (e.g., Junior (4-yr curriculum) / Senior (5-yr curriculum) for ENG 10 or Sophomore for ENSC 26) pertains to academic standing and not residency. The standing is based on units earned, not number of years of stay in the college.

2. ENSC 26  (new curriculum) needs 1 3-u major (engineering) course, other than sophomore standing.

Waiver of Prerequisites

Refer to a separate section regarding steps on waiver of prerequiste. Furthermore, the rules may be seen here: Waiver of Prerequisite Rules.

Instructions (Online Processing): Step 1: Fill out the following:

Name:

Student Number:

Subject (to be removed/completed):

Semester and Academic Year the Subject is Taken:

If completion, Type of completion (project/exam/etc):

Date of Removal/Completion:

Instructor:

Step 2: Send your request to:

BSABE, BSIE and BSME – sslimjap@up.edu.ph

BSCE – rldechavez@up.edu.ph

BSChE – asvaldez4@up.edu.ph/admanuel1@up.edu.ph

BSEE – metonio@up.edu.ph

Step 3: Wait for the removal/completion permit to be sent by OCS Staff Step 4: Have your permit signed by your instructor Step 5: Send it back to OCS staff email for College Secretary’s signature Note: For Special removal exam and Completion Exam, please pay the special removal fee worth 30php to the Cashier’s Office and attach the receipt on the permit upon submission to OCS email (Payment may be made once offices operations resumes)

DOCUMENTS NEEDED

1. Letter request addressed to the Vice Chancellor for Academica Affairs. (Readmission Form No. 2)

2. Notarized statement from the parents’ attesting/confirming the student’s reason for failing to maintain good academic standing & promising to assist/supervise the student if readmitted. This may be substituted by a personal conference with OSA Director.

3. Plan of study (to be prepared by the student and approved by the academic adviser) detailing the courses to be taken from the time of readmission until graduation.

4. Photocopy of valid I.D. from parents with signature

5. Plan of Action, in a letter form (to ensure that the delinquency will not happen again)

Submit via Submission of Readmission/MRR Documents

Instructions (Regular Processing):

Step 1: Fill-out the form’s fields LEGIBLY

Step 2: Must be signed by the Adviser and Dept. Chair (both required and proposed course – if applicable)

Step 3: Submit to CEAT-OCS for verification and signing of the College Secretary

NOTE: Submit in duplicate. Get a copy of your approved substitution of course/s.

Instructions (Online Processing):

Step 1: Fill-out the form correctly. The field “Required course” pertains to the subject required in the curriculum, while the “Proposed Course” is the subject that the student actually took and passed.

Step 2: Secure e-sign of the following: adviser, student’s department chair, department chair of the unit offering the course. In case the required and substitute courses belong to different departments, the department chair offering the substitute course must also sign the form.

Step 3: Submit the accomplish form to OCS for approval of the College Secretary at CEAT Students Forms Submissions with File Name: Substitution of Courses-Last Name-First Name.

Online Form

Instructions (Online Processing):

* PLEASE SUBMIT IN ONE PDF FILE ONLY

Step 1: Please fill up the form legibly

Step 2: If the reason for the application is Health, please attach a valid Medical Certificate

Step 3: If the reason is for being a Working Student, please attach asigned certificate from your employer

Step 4: If the reason is for the unavailability of class sections and slots, please attach a certification from the faculty-in-charge indicating that there are no available slots anymore for the class to be taken.

Step 5: For other reasons, please specify the reason in the form and provide supporting documents, if possible.

Step 6: Once filled out and signed, have your registration adviser sign on the form before submitting the form to: CEAT Students Forms Submissions

Online Form

Announcement: Waiver of Prerequisite for Courses with ‘INC’ or ‘DRP’ Grade

Per OVPAA Memo No. 2022-09 Section 2.i., students may take latter courses if the prerequisite courses incurred a grade of INC subject to approval of the registration adviser/home department unit. A Waiver of Prerequisite shall be accomplished for this purpose.

Also, rules on Waiver of Prerequisites shall apply for courses whose prerequisite courses has no grade or has a grade of ‘DRP’ provided the student fully attended the prerequisite course.

The Waiver of Prerequisite form can be downloaded through: Waiver of Prerequisite Form


Instructions (Online Processing):

*Fill out the Form from Personal Information up to the Certificate of Attendance Only

*Attachments and waiver form must be in one PDF file. The filename should be:

a. For INC prerequisite – Waiver INC – Degree Program_Last Name, First Name.pdf. For example, Waiver INC – BSABE_dela Cruz, Juan.pdf

b. For Unsatisfied prerequisite – Waiver UNSAT – Degree Program_Last Name, First Name.pdf. For example, Waiver UNSAT – BSABE_dela Cruz, Juan.pdf

*Waiver is not required if the prerequisite courses has a grade of Deferred Grade (DFG)

Step 1: Submit the accomplished form to CEAT Students Forms Submissions with subject:

a. For INC prerequisite – Waiver INC – Degree Program_Last Name, First Name.pdf. For example, Waiver INC – BSABE_dela Cruz, Juan.pdf

b. For Unsatisfied prerequisite – Waiver UNSAT – Degree Program_Last Name, First Name.pdf. For example, Waiver UNSAT – BSABE_dela Cruz, Juan.pdf

Attach the flowchart, photo of UP ID (if not using UP Email), and the accomplished Waiver of Prerequisite Form.

In the Waiver of Prerequisite form, on top of your personal information, indicate the course whose prerequisite is requested to be waived, all prerequisites of the courses (whether you passed, failed, or have not taken the prerequisite), and accomplish the Certification of Attendance with e-signature of instructor to ascertain reason of the failure if the prerequisite is failed.

Note: No need to attach flowchart for courses whose prerequisite courses obtained a grade of INC

Step 2: CEAT OCS staff will check the content of the form. It will be emailed back to the student within 3-5 working days, with appropriate notation. CEAT-OCS will also attach your TCG (Pending payment for TCG will be automatically indicated in your records at 30PHP/page).

Note: No need to attach TCG for courses whose prerequisite courses obtained a grade of INC

Step 3: The student will request e-signature of adviser, department chair, and faculty-in-charge, and their corresponding recommendation/action. The student will submit the signed form to the following assigned staff per degree program for approval of the college secretary.

BSABE -admanuel1@up.edu.ph

BSCE – rldechavez@up.edu.ph

BSCHE -asvaldez4@up.edu.ph

BSEE – metonio@up.edu.ph

BSIE/BSME -sslimjap@up.edu.ph

Step 4: CEAT OCS will send a copy of the approved Waiver of Prerequisite form to the student within three working days.

Rules on Waiver of Prerequisite may be found here: https://ocs.ceat.uplb.edu.ph/wp-content/uploads/2019/07/Waiver-of-Prerequisite-Rules-2019.pdf