CEAT Shifting and Transferring Out Policies

(Approved by CEAT Execom 03 September 2012; modified by the CEAT Execom 01 July 2019)

Rationale

The College would like to have a uniform set of guidelines for all its degree programs; thus, a committee was formed to work on the college policy on shifting and transferring. For the past years, the CEAT Committee on Student Admission and Readmission is in charge of conducting the evaluation and interview of applicants for transferring and shifting. The members of the committee include the IAE Director, all Department Chairs and the College Secretary. The College believes that one of the fundamental reasons for a decreased graduation rate is the lack of proper guidelines in shifting and transferring. Furthermore, most students requesting to shift/transfer to the UP Campuses have high General Weighted Average. Thus, the potential number of honor graduates will be reduced.

Also, the College strongly discourages students from using CEAT-UPLB as a back door to enter other UP Campuses. Slots are better off awarded to students who are willing to finish the program of the College rather than to those who would eventually transfer to other UP Campuses after a year.

Guidelines

1. The student is allowed to transfer to other UP Campus only after two years of residency.

Justification: This is to give sufficient time for the student to appreciate the engineering course offered by UPLB.

2. A student is allowed to shift to other degree programs offered in UPLB only after one year of residency. However, BS ABE, BS EE, and BS IE students intending to shift out will be interviewed first. Approval depends on the result of the interview.

3. If the student was a waitlisted applicant, the student will not allowed to shift/transfer.

Justification: Waitlisted slots are limited and should better be given to those who are willing to see the course through.

4. Write a formal letter of request to shift/transfer addressed to CEAT Dean (reasons for transfer/shifting and the degree to be taken). The letter should be noted by parents and for recommending approval/disapproval by the adviser and department chairman. The letter must be processed by the student himself/herself only (representatives are not allowed since it is the student who is requesting).

5. Prior to the submission of the letter of request to shift/transfer, the student must request his/her True Copy of Grades from the Office of the College Secretary. The True Copy of Grades will be submitted together with the formal letter of request to shift/transfer.

6. The adviser and chairman of the department shall interview the student and indicate their approval or disapproval in the letter of request to shift/transfer.

7. After the adviser and chairman of the department have signed, the letter of request to shift/transfer must be submitted to the Office of the College Secretary. The College Secretary schedules the student for a panel interview with the Student Admission and Readmission Committee.

8. The Committee on Student Admission and Readmission will conduct a panel interview and will forward a recommendatory decision of approval/disapproval to the Dean.

9. The Dean will give his decision based on the recommendations of the Committee on Student Admission and Readmission.

10. The copy of the decision will be forwarded to the Office of the College Secretary for the students’ perusal.

11. The Dean’s decision is final and appeals for reconsideration shall not be entertained.

Process

1. The student prepares a letter to the Dean indicating his / her intention to shift / transfer out. The letter is submitted to CEAT OCS via email ceat_ocs.uplb@up.edu.ph for notation. The letter should be signed by the student, and to be later signed by the adviser and department chair.

2. The letter with notation will be returned to the student via email. The student will then seek the signatures of both the adviser and the department chair / director.

3. The student will submit the letter of intent to CEAT OCS via Shifting/Transfer-out Requirements Submissions

4. Once approved, the approved letter together with TCG will be released to the student by CEAT OCS.

5. If the application does not meet the guidelines above, the student may be interviewed by the CEAT Admissions Committee who will forward a recommendation to the Dean. The Dean has the final decision on the shifting/transfer application.

For applications effective Second Semester 2020-2021, please submit letter of intent on/before 15 Jan 2021 (transfer to a new campus and shifting out to a program within UPLB) via Shifting/Transfer-out Requirements Submissions